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Minutes of the meeting of the Churchill and Blakedown Villages Trust held on Wednesday 21st June 2017 at 7.00 p.m. in Blakedown Sports Pavilion.

Present: Cllrs R T Benney, R Shade, Mrs S Fowler and J Long.

In attendance: Angela Preece – Clerk to the Trust, Mr D Bridgewater and Mr G Stevens.

1. Apologies for absence: Cllr Mrs P Hayward and Cllr N Rowlinson.

2. Minutes of the Meeting held on Wednesday 18th January 2017 were approved.

3. Charity Commission Annual Return Period Ending 31.3.16: Annual Report submitted online, end of year accounts and Trustees Annual Report agreed for submission to Charity Commission website.

4. Charity Commission Annual Return Period Ending 31.3.17: Accounts to be prepared for submission with Annual Return, Cllr Mrs Fowler agreed to write the Trustees Annual Report for the period ending 31.3.17.

5. NNDR: Rateable value has been set and rate demand notice received. 80% discount afforded to Charities has been applied and application for small businesses discount has been made.

6. Hire Agreement: The draft hire agreement was reviewed. The Chairman suggested it might be an idea to hold the deposit by cheque, therefore making it easier to return after the event and suggested it is made clear that hirers will be charged if they do not take away their rubbish following an event. The Chairman suggested that to not permit alcohol on the premises might reduce the number of hirers. It is suggested an amendment should be made as follows ‘the premises are unlicensed and the sale of alcohol is not permitted but alcohol is permitted on the on the premises by prior agreement’.

7. Clerk to the Trust: Clerk advised that she no longer wishes to continue in the role. Cllr Long advised he would volunteer to take over the role of Clerk but a separate

book-keeper would need to be appointed.

8. Any other business in relation to the Trust: Mr D Bridgewater asked if there was sufficient funds to install some shelving in the signal box, a quote was being obtained.

9. Date of next meeting: 19th July 2017 prior to the Parish Council Meeting.

Meeting closed 19.30 p.m.

Signed ………………………………………………………

Trustee Churchill and Blakedown Villages Trust