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CBPC.mins 19th April 2017 Approved

—————————————————————————————————————————————————————-Minutes of the Meeting of Churchill and Blakedown Parish Council held at 7.30 p.m. on Wednesday 19th April 2017 in the Norman Dawson Sports Pavilion, Blakedown.

PRESENT: Chairman Cllr R Shade, Vice Chairman Cllr Mrs P Hayward, Cllrs Mrs S Fowler, R T Benney, B Hession, J W Long, J Lorton and N Rowlinson.

In attendance: Angela Preece – Clerk to the Parish Council, PCSO Rebecca Ruston, District Councillor Marcus Hart and one member of the public.

1. Chairman’s Opening Remarks: The Chairman welcomed everyone to the meeting. The Chairman advised that since the last meeting he had attended a meeting (with other Members and the Clerk) at Wyre Forest District Council regarding the voting on the Neighbourhood Plan referendum at the forthcoming election. He and Cllr Benney had delivered leaflets to residents advising them of the response from County Highways to their concerns regarding parking and traffic issues around the Station and surrounding areas. Earlier in the day, along with other Members and the Clerk, he had met with the newly appointed Officer from County Highways to look at possible locations for vehicle activated signs and village gateways. The Chairman had also attended a meeting with other Members at Hagley Parish Council, as they discussed the possibility of creating their own Neighbourhood Plan.

2. Apologies for absence: Apologies were received and accepted from Cllr P Mellor, District Councillors I Hardiman and S Williams. Cllr Hart had advised that he would be attending at approximately 7.45 p.m.

3. Declarations of Interest: No new declarations made. Previously made declarations (for which a dispensation has been granted) still in place.

4. Community Policing: PCSO Rebecca Ruston gave the Police report. There had been some shed

break-ins around the 16th March in Belbroughton Road and one burglary (dwelling) in Mill Lane. PCSO Niall Ryland has been transferred to another area and is replaced by PCSO Cath Palmer. As of the 1st May PC Andy Wallace will be transferred to another area and will be replaced by PC Derya Mustapha.

The meeting was adjourned for Public Question Time: no issues were raised.

5. Dispensations. No new dispensation requests received. Previously granted dispensations still in place.

6. Minutes: The minutes of the Parish Council Meeting held on Wednesday 15th March 2017 were approved.

Cllr Hart arrived at 7.45 p.m.

7. District and County Council Matters: Cllr Hart gave his report. He advised that the Localism funding available for 2017-18 was £50,000, for which bids would need to be made. Each District Councillor has a budget of £1,000 which they can allocate to be spent in their Wyre Forest Rural Ward. The new Leisure Centre goes from strength to strength and the planning application for increased parking spaces has been approved. The Glades Leisure Centre has now been demolished and the shared public space outside the Town Hall in Kidderminster is working well. Wyre Forest District Council will shortly be reviewing its Local Plan.

Cllr Hart left the meeting at 8.00 p.m.

8. Lengthsman & Environmental Maintenance Reports: a) Lengthsman: Work sheet circulated. b) Litter: No further updates. c) Benches: The bench on Halfshire Lane needs some attention and progress on the refurbishment of the benches needs to be checked on.

9. Highways, Traffic, Car Park and Parking Matters, Street Lighting:

a) Highways, traffic, and parking issues: County Highways Officer had been shown the proposed locations for vehicle gateways. b) Vehicle Activated Signs: Locations agreed with County Highways Officer, waiting for new posts to be installed so that vehicle activated signs can be fixed in place.

c) Street lighting: Cllr Benney has obtained quotes for the street light replacement scheme and proposes that the work is undertaken in one go, instead of in stages as originally planned. This matter to be discussed at the next Finance Committee Meeting and then reported back to Full Council.

10. The Pound: Members, along with the Clerk, had met Representatives from the Building Preservation Trust on Monday the 3rd April 2017, on site at The Pound. A report had been provided for Members by the Building Preservation Trust, which Members felt was very helpful. Clerk asked to establish if Worcestershire County Council own The Pound.

11. Planning and Development Control:

a) Planning Applications Received


Erection of single storey detached garage/workshop

No objection.


Single storey extension. No objection.


Single storey and two storey side extension. No objection


Construction of single storey, stand-alone Garden Room outbuilding. No objection.

b) Planning Decisions Received


Installation of flue and waste pipe. Privacy barrier in garden (Retrospective). Approved


Installation of gallery over living room. Installation of flue and waste pipe. Privacy barrier in garden (Retrospective). Approved.

12. Neighbourhood Plan: Referendum flyers are in the process of being distributed in advance of the referendum on the 4th May 2017.

13. Parish Website: Work on new website is still progressing.

14. Defibrillator and Kiosk: Members are currently looking at locating the defibrillator in the kiosk. The kiosk needs some refurbishment.

15. SmartWater: Waiting for notification of delivery dates.

16. Financial Report and Payment of Accounts:

a) Members noted bank balances at the 11th April 2017.

b) Members approved payments as per the list with the addition of the following payments:

Lengthsman and contract work £693.00 BACS

CALC Subscription £916.35 01460

Signal Box Room Hire £60.00 BACS

c) Members ratified the following payment:

SmartWater on 28.3.17 £4,111.80 BACS

d) Bank Reconciliation: Bank reconciliation for the period ending 31st March 2017 was completed.

e) Payments and Receipts Account: Members noted receipt of the accounts for the 2016-2017 financial year.

f) Annual Financial Return: Annual Governance Statement for submission to external auditors Grant Thornton. Deferred to next meeting.

g) Annual Financial Return: Accounting Statement for submission to external auditors Grant Thornton. Deferred to next meeting.

h) Appoint Internal Auditor: Members agreed to appoint Peter Phillips as the internal auditor for the 2017-18 financial year.

i) Clerk’s Salary Increase: Members approved the increase in Clerk’s salary in accordance with the 2016-2018 National Salary award.

17. Grant Policy: Having previously agreed to process grant applications in two tranches, the Chairman suggested the revised procedures are advertised in the newsletter and that the first round of applications should be received by the end of September 2017. Village organisations should also be advised of this change.

18. Annual Parish Meeting: The Annual Parish Meeting will be taking place on the 24th May 2017 at the Sports Pavilion. The Chairman suggested a talk by the Local Transport Plan Consultation Officers might be useful. Clerk to check if this is possible.

19. Clerk’s Report: Clerks report on ongoing items noted.

20. Correspondence for Information: Members noted the correspondence report circulated with the agenda.

21. Councillor’s Reports and items for future agendas: Cllr Benney asked for the programme of street light replacements to be added to the next agenda so that a decision can be made on how to proceed with the replacement programme.

22. Date of Next Meeting: The Annual Meeting of the Parish Council on Wednesday 17th May 2017 at

7.30 p.m. in the Pavilion, Blakedown Sports Centre, Birmingham Road, Blakedown.

The meeting closed at 9.25 p.m.

Dated this 17th May 2017 ………….…………………………………………………

Chairman to Churchill and Blakedown Parish Council

Notes of Public Question Time

No issues were raised.